O fluxo de processos na coordenação de contratos da Universidade Federal de Juiz de Fora: um estudo sobre os maiores desafios para a otimização dos trabalhos

Abstract

This dissertation is developed within the Professional Master in Management and Evaluation of Public Education (PPGP) from the Center for Public Policies and Evaluation of Education of the Federal University of Juiz de Fora (CAEd/UFJF). The management case studied discusses the procedural process for the formalization of contracts for the acquisition of materials and services necessary for the development at UFJF activities, especially, the teaching, research and extension. In effect, contracts are the instruments that regulate, as a rule, the purchase of materials and the provision of services in the sphere of Public Administration. The objective of this study was to analyze the major challenges for the regular flow of the work processes developed at UFJF. In order to conclude contracts, aiming to provide the institution with instruments that allow the improvement of the procedural process. We assume as hypotheses for the occurrence of incidents that prevent the regular flow of processes, the absence of definition and standardization of the attributions of the contracts sector, as well as, the lack of a standardization of the work processes and documents produced in the institution. Based on a qualitative approach, we developed the present case study, concentrating efforts to know the organization of the processes, in the search to uncover the incidents that occurred during its process. Then, the combination of research tools consisting of document analysis and interviews, we verified the need to organize the work teams through the definition of their assignments, sizing and qualification of personnel, therefore, the standardization of work routines. Accordingly, with support in the data obtained through the instruments that guided the research, we present an Educational Action Plan that involves strategies directed to the reformulation and optimization of work routines in order to provide support for the improvement of the contract formalization processes.