Gestão de compras públicas: desafios, dilemas e perspectivas na Universidade Federal de Viçosa

Abstract

This work was developed under the Professional Master Degree in Management and Public Education Evaluation (PPGP) of the Center for Public Policy and the Education Evaluation Center of the Federal University of Juiz de Fora (CAED/UFJF). This study aimed to analyze the purchasing process of the Federal University of Viçosa investigating possible failures of generating factors. In this institution purchase orders are released in a computerized system and directed to an organ responsible for the opening of the bidding process and for the centralized purchasing. However, applications with some kind of failure often are not perceived by this sector, resulting in non-fulfillment of the purchase or the purchase of lower quality items with high prices, bringing impact on the activities of the institution. From this scenario, one comes to the central question of this research: why some sectors of the university are successful in their purchases and others do not? The objectives defined for this study were: (1) To discuss the legal framework on public purchasing in Brazil and present a literature review on the subject; (2) To contextualize the institution that was the object of this study and map the purchasing process in four of its departments; (3) Check the satisfaction of those surveyed sectors and the organ responsible for purchasing with the purchasing process of the institution and (4) To propose an Educational Action Plan (PAE in portuguese). Therefore, the methodology used to develop this research dealt with is a case study of qualitative bias and in field research, the instruments used were semi-structured interviews and process mapping. The literature review were consulted authors such as Hermann (1999), Costa (2000), Batista and Maldonado (2008), Motta (2010) and Carvalho (2012). Based on the study, it was concluded that the lack of training for civil servants and the lack of standardization in the routines and communication failures have been identified as possible causes for flaws in the institution's purchasing process. Was evident dissatisfaction of users with the current procurement system and that the sectors surveyed adopt good practices to improve the performance of your purchases, however, they are hidden from the other sectors. Given this, the Action Plan presented proposes the adoption of standardized procedures for the UFV purchasing process and an institutional policy of training for their servers to perform purchases.