Os obstáculos à implantação plena do sistema de arquivos na UFJF

Abstract

The present dissertation was developed within the scope of the Professional Master’s Degree in Education Management and Evaluation (PPGP), the Center for Public Policies and Education Evaluation of the Federal University of Juiz de Fora (CAEd/ UFJF). The management case studied discussed the main obstacles regarding the full implementation of the UFJF Archives System (SIARQ/ UFJF) in the administrative scope. The objective defined for this study was to analyse the effectiveness of file system implementation in the institution and propose actions that consolidate it. Chapter 1, look after with the description of the management case, with presentation of the evidence. In Chapter 2, we present the research methodology. It is assumed, as evidence-based hypotheses, the existence of two distinct situations involving the insertion of current archives in SIARQ / UFJF: the sectors that already work within the norms of the institution, represented by the figure of the Central Archives (AC); and the sectors without any contact with the (CA), evidencing lack of actions to perform records management. For the first group, the study proposed as research tools the process mapping technique in order to identify improvements in adopted practices and aiming to reduce the accumulation of documents in university spaces, documents sometimes with no archival value or with deadlines for disposal already fulfilled. For the second group, we work with the application of questionnaires in order to understand the reasons for not participating in actions aiming at the archives policy of the institution. Finally, through the data collection findings, it proposed a set of six actions using the 5W2H tool. This set of actions intends to solution the gaps pointed out in the research on record management work at UFJF. It is hoped that this contribution may change the way SIARQ coordinates, aiming at balanced actions to serve many sectorial archives, with possible objectives within the entire university.